Laptop: Lug It or Leave It

Q: After a long business trip, I don't feel like lugging my laptop aboard the flight and would just rather check it. Is it okay packed in my luggage? -Dave P.
Checked Baggage: What's Not Covered?
A: David, I'd have to answer that question with another question, (as I channel and paraphrase Dirty Harry), "Well, do you feel lucky?"
I'd liken such a decision as to me choosing to wear horizontal stripes or obliging to sing karaoke; it's a tad bit risky.
Trust me, I feel your pain. I'd much rather enjoy a long flight (if that's possible) unfettered by the burden of carry-on luggage, but dare I trust my fragile treasures to the cold, over-packed underbelly of an aircraft. I think not.
When it comes to damage or loss of personal property like a laptop, airlines wrote the book on what is and is not covered. For starters, an object's value is clearly defined by the airline industry's tariff agreement in the contract of carriage. (Here's an example of an abridged version from United Airlines.)
If an airline loses or damages your luggage, reimbursement (in most cases) will not exceed $3,000 for a domestic flight. (In December, it goes up to $3,300.)
International flights are less generous and limited to the amounts agreed under the Warsaw and Montreal Conventions, which in some cases is $9.07 per pound ($20 per kg) for checked baggage and $400 per passenger.
Here's the caveat: not everything checked as baggage (no matter what the value) is covered under the $3,000 of the airline's tariff agreement. In fact most airlines assume no liability for fragile, valuable, or perishable items, deeming such effects unsuitable as contents of checked baggage, such as a laptop.
Some airlines allow you to declare excess valuation up to $5,000, but this doesn't cover limited liability items (again, like a laptop).
Check with the airline, but in most cases the carrier is not responsible for money, jewelry, eyewear, keys, medication, cameras, video and electronic equipment (including laptop computers), silverware, precious gems and metals, negotiable papers, securities, business documents, samples, works of art, antiques, collectors' items, artifacts, manuscripts, furs, irreplaceable books or publications, and similar valuables (just to name a few) contained in checked or unchecked baggage.
So Dave, when something is high-value, indispensable and/or irreplaceable (again, like your laptop), lug it with you, take a few breaths, and go to your happy in-flght place.
Tom Conway, who no longer uses his laptop as a laptray, looks forward to your questions, comments and tips.
Comments
Yes, don't risk anything! My luggage was lost once for four months. I tried to get reimbursed for all the clothing, shoes and personal items that were in the bag. I had to fill out pages and pages of documents to do so and had to list EVERYTHING that was in my bag. Had I been flying to a vacation or business spot I could have been reimbursed for most of the articles -- paper items and books not included. Since I was flying to my home destination, none of my items were reimbursed! I had to replace several hundred dollars of items and, months later when my bag was found, I ended up with duplicates.
Posted by: Carla H. | November 21, 2008 1:27 PM
I would never check anything of value with my luggage. I traveled to Europe last year and had a layover in Philadelphia. I had backed a brand new watch as well as a camera in my luggage. Suffice to say, both were gone when I arrived to my final destination in Phoenix.
Posted by: Gene C. | November 21, 2008 1:28 PM
Tom;
Agreed: my laptop is essential to my job, but I have often put the ancillary items in my checked baggage, but only on the "going home" leg: power supply, mouse, cables, etc for weight reduction.
Posted by: Cliff G. | November 21, 2008 1:39 PM
You missed the bigger implications.
Your laptop is just a few hundred dollars worth of stuff.
The data _on_ your laptop, that's worth thousands, possibly more. Credit card numbers, bank account information, passwords and accounts that will let a thief purchase items to be delivered to his/her accomplices - and that's just if your laptop is only used for personal data.
If it's a business laptop, maybe you have data relating to your customers, and some of that data could be worth millions to your company.
Back up your laptop before traveling, so you don't lose those priceless family photographs, encrypt it and make sure you turn it off - don't just put it to "sleep", because when it gets "woken up" again, even an encrypted laptop can be read.
Posted by: Alun J. | November 21, 2008 1:52 PM
Alun, you're absolutely right. Thanks for making a very valid point and sharing it with the rest of us.
Posted by: TomC | November 21, 2008 2:01 PM
Reminds me of my wife's dilemma: a cello. Way too valuable and fragile to check. Way bigger than carry-on rules allow. Totally indespensable for her job as a musician. She buys a seat for it. Most flight attendants act like they've never seen one before. Sometimes they put it in the overhead. Sometimes they strap it to a window seat. Sometimes they move it to a bulkhead row. Always they gripe about having to hassle with it at all. Is there an airline-accepted "right" way to fly with a musical instrument bigger than a piccolo?
Posted by: Phil Bach | November 26, 2008 10:54 AM